Sangamon Valley Conference
5:00 PM @ Alexander’s, Bloomington, IL
ROLL CALL:
Tom Morse (LeRoy) called the meeting to order at 5:00PM. Steve Bute took the roll call. Eric Decker (Blue Ridge), Ryan Pray and Russ Corey (Deland Weldon), Cathy Weber (Ridgeview), Sean Berry (Lexington), Brian Knudson (Tri-Valley), Jim Moxley (Fisher), Cathy Naleway (Holy Trinity), Bonnie Serone (Epiphany), and Steve Bute (LeRoy) were present. Clem Feldker (Heyworth) was absent.
MINUTES:
As the minutes had been previously approved via e-mail, Steve distributed the minutes, and Tom reviewed the action of the previous meeting. No further action was necessary.
BUDGET:
Tom passed out a copy of the year-end budget summary for SY 2006-2007. The balance is $7,525.55. Tom also passed out a copy of last year’s budget from the same time period. The balance at that time was $9,094.00. A discussion took place on possible ways to cut expenses so the balance does not continue to fall. Tom expressed the desire to work to keep the conference financially healthy.
Cathy Weber (RV) presented a copy of the conference volleyball tournament expense sheet and expressed concerns of potential conflicts with boys’ high school basketball regional tournaments. Jim Moxley (F) moved to reimburse Ridgeview for expenses involved in running the tournament. Bonnie Serone (EP) seconded the motion. A roll call vote was taken and the motion passed unanimously 9-0.
Cathy Naleway (HT) moved to approve the Budget Report as presented. Russ Corey (DW) seconded the motion. Motion was approved 9-0.
OLD BUSINESS:
NEW BUSINESS:
Tom began discussion of trophies awarded by the conference. What is done vs. what is necessary and the number of trophies needed was discussed. Trophies are the largest expenditure of the conference. Currently Trophies are awarded for first place for the regular season champion in baseball, basketball, and volleyball. Trophies are also awarded for first through fifth place finishes in the basketball and volleyball tournaments and first through fourth place at the conference track meet.
Cathy Weber (RV) moved that the conference will award only first and second place trophies for the basketball and volleyball tournaments and only a first place regular season conference champion trophy for all sports except track. The awarding of track medals and ribbons will stay the same, but only first place and second place trophies will be awarded in each division - 7th grade girls, 7th grade boys, 8th grade girls, 8th grade boys – will receive trophies. Cathy Naleway (HT) seconded the motion. A roll call vote was taken and the motion passed unanimously 9-0.
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Tom presented information from Trophies Plus Two to consider replacing Roberts Trophies as our supplier. After discussion it was decided that with the decrease in the number of trophies purchased for the next year and because of its central location, the conference would stay with Robert’s Trophies.
Bonnie Serone (EP) passed out an IESA policy on sportsmanship. Discussion took place as to whether the conference should develop a sportsmanship policy. Since schools currently have district policies in place, it was decided that it might be difficult to come up with a conference policy. It was felt that a mission statement with expected behavior of coaches, players, and fans and in game ethics would be more viable. It was decided to table the issue at this time.
The current conference volleyball tournament format was discussed. The current format has matches on Friday and Saturday. The 7th grade tournament is currently held at BlueRidge and Ridgeview. The 8th grade tournament is held at Lexington and Ridgeview. Other options were brought to the table. Russ Corey (DW) moved to change the current format to a Friday / Saturday format with the two play in games on Friday and the rest of the tournament run on Saturday in a facility with two gyms or two courts. Cathy Naleway (HT) seconded the motion. A roll call vote was taken. The motion was defeated 7-2. The conference volleyball tournament format will stay the same with the same hosts and times.
Blue Ridge – no
Deland Weldon – yes
Fisher – no
Heyworth – absent
LeRoy – no
Ridgeview – no
Tri-Valley – no
Holy Trinity – no
Epiphany – yes
Lexington - no
Ties of the regular season championship were discussed. The current format does not include head to head competition to break the tie. Cathy Weber (RV) moved to change the format to use head to head competition to break the tie. Eric Decker (BR) seconded the motion. The motion passed 9-0.
Rescheduling contests cancelled by weather, or other causes, was discussed. It was decided that if it does not affect the conference championship, it is up to the two schools to agree to try and reschedule the contest. If it does affect the conference championship, every effort should be made to reschedule.
Cathy Weber (RV) volunteered to create a conference directory of AD contact information, including home, work, cell phone numbers and e-mail addresses.
Discussion took place on whether the conference should adopt pole vault. It was decided to keep the conference track meet as is, with no pole vault.
OTHER:
The sale of T-shirts at conference tournament events was discussed and whether this should be conference policy or up to the tournament host. It was agreed that each school should try to bring a proposal for T-shirts from a local vendor to the next meeting. Proposals will be looked at and a decision as to a permanent vendor to be used will be discussed at that time. No action was taken at this time. Discussion will continue at the fall meeting.
Russ Corey (DW) informed the conference that they will not field a baseball team next year. In addition they only have two 8th grade boys who will probably not participate in athletics. Russ suggested that member schools could schedule another 8th grade boys’ basketball game in place of Deland Weldon on the schedule. Deland would play the 7th grade game and if the numbers were sufficient, could play 7th grade A and B games.
The next meeting was scheduled for September 19. The meeting will begin at 5:00 with dinner beginning at 6:00.
Cathy Weber (RV) moved that the SVC no longer pay for meals at the meetings. The school will pay for its representatives. Brian Knutson (TV) seconded the motion. A roll call vote was taken. The motion passed 6-3.
Blue Ridge – yes
Deland Weldon – yes
Fisher – no
Heyworth – absent
LeRoy - yes
Ridgeview – yes
Tri-Valley – yes
Holy Trinity – no
Epiphany - yes
Lexington – no
Bonnie Serone (EP) moved to adjourn. Cathy Weber (RV) seconded the motion. The motion passed 9-0.